Site & Construction Administration
Your off-site support desk for the jobsite.
Calls answered, requirements captured, products sourced, approved orders placed and deliveries followed through.
Site request to approved order
Incoming site request
Captured- Requirement
- Specified product and quantity
- Delivery
- Project and timing confirmed
Purchase workflow
Approval visible- Captured
- Sourced
- Approved
- Ordered
- Tracked
Client approval or delegated authority is recorded before ordering.
Illustrative sample — no client project data shown.
When clients need this
Keep routine site requests moving without removing site control.
When product enquiries, supplier contact, approved ordering and delivery follow-up are taking time away from site supervision and project decisions.
- 01
Answer project and site calls
- 02
Capture requests and required information
- 03
Contact suppliers and source product options
- 04
Compare pricing, availability and lead times
- 05
Prepare and place approved orders
- 06
Track deliveries and follow up suppliers
- 07
Update order, delivery and project records
- 08
Escalate substitutions, price changes and exceptions
Request to order
A traceable action from first request to project update.
The sequence is illustrative. It shows information, approval and reporting controls rather than a completed client project.
- 01
Site request received
The project, request and required timing are recorded.
- 02
Details confirmed
Delivery information, specification and quantity are checked.
- 03
Options sourced
Suppliers are contacted for pricing, stock and lead time.
- 04
Availability checked
Suitable options and exceptions are made visible.
- 05Control point
Client approval recorded
The approval owner, decision and authority evidence are captured.
- 06
Purchase order issued
The approved order is prepared with the correct project details.
- 07
Delivery followed up
Timing, delays and supplier actions are tracked.
- 08
Project record updated
The outcome and supporting evidence are filed against the project.
- 09
Project team notified
The owner receives the status, exception or next action.
Dotplan places orders only after approval or within an agreed delegated authority.
Information and handover
Agree what goes in and what comes back.
Information that goes in
- A site call, email or recorded request
- The relevant project and specification information
- Required delivery details and timing
Typical deliverables
- Call record
- Supplier comparison
- Purchase order
- Delivery update
Project visibility
The next action stays visible.
Illustrative sample — no client project data shown.
Client authority
Dotplan does not approve substitutions, price changes, scope changes or commercial commitments outside the agreed authority.
How engagement starts
Agree the site workflow and authority limits.
Start with an active project or a defined recurring site workflow. Agree the request channel, supplier rules, authority limits and reporting before support begins.
Commonly supported by
Project Management Support
Useful when site requests also need to be reflected in project actions, RFIs, programme records or weekly reporting.
View complementary serviceReady when the work is
Bring the site workflow that needs support.
Agree the request channel, supplier rules, approval limits and reporting before delivery begins.