Site administration sample
IllustrativeSite request to approved order
When a site team needs materials, availability or delivery information recorded and followed through.
Review sample and client checkpointWork samples
See the work behind a well-run project.
Four practical examples show the information received, the work Dotplan prepares, the client review point and the final handover.
Sample deliverables library
Find the output closest to the work in front of you.
Filter the illustrative library by support area, then review the information received, Dotplan preparation, client control point and handover.
Project support sample
IllustrativeProject action and RFI register
When actions and RFIs are spread across meetings, messages and separate project records.
Review sample and client checkpointEstimating sample
IllustrativeBOQ and supplier comparison
When a drawing package needs to become a traceable BOQ, RFQ or quotation input.
Review sample and client checkpointDrafting sample
IllustrativeControlled drawing revision
When design comments need to be incorporated into a clearly identified drawing revision.
Review sample and client checkpointIllustrative sample — no client project data shown. Downloadable sample files will only be added when approved assets are available.
01 / Site administration sample
Site request to approved order
A structured record for capturing a site need, comparing supply options and carrying the selected action through to delivery follow-up.
Dotplan operational sample
Site request to approved order
Reference
SR-024
Project record
Commercial fitout
Current owner
Site support
Scroll table to review
| Stage | Record | Status |
|---|---|---|
| Request | Specified ceiling access panels | Recorded |
| Supply | Two suitable options returned | Compared |
| Decision | Selection required | Client review |
| Delivery | Required-by date to be confirmed | Pending |
- When it is used
- When a site team needs materials, availability or delivery information recorded and followed through.
- Information that goes in
- Site request and project reference
- Specified product, quantity and required-by date
- Supplier and delegated-authority rules
- What Dotplan prepares and manages
- Request record and missing-information check
- Supplier options, availability and delivery position
- Decision, ordering and follow-up record
- What the client reviews or approves
- Supplier selection, commercial commitment and any substitution outside agreed authority.
- What gets handed over
- The recorded request, approved action, supplier evidence, delivery status and next project action.
02 / Project support sample
Project action and RFI register
A working register that keeps open actions, response owners, dates and supporting records visible to the project team.
Dotplan operational sample
Project action and RFI register
Scroll table to review
| Ref | Open item | Owner | Status |
|---|---|---|---|
| ACT-018 | Confirm door hardware schedule | Project team | Open |
| RFI-014 | Clarify ceiling set-out | Design review | Response due |
| ACT-021 | Record supplier lead time | Support team | Updated |
| RFI-017 | Confirm service access detail | Consultant | Client review |
- When it is used
- When actions and RFIs are spread across meetings, messages and separate project records.
- Information that goes in
- Current actions, RFIs and meeting records
- Responsibility owners and due dates
- Existing responses and project evidence
- What Dotplan prepares and manages
- Structured references, owners and current status
- Follow-up record and response evidence
- Escalation and next-action position
- What the client reviews or approves
- Contractual responses, programme decisions and matters requiring commercial or professional authority.
- What gets handed over
- An updated working register, linked response record, overdue matters and the actions requiring project-team attention.
03 / Estimating sample
BOQ and supplier comparison
A review structure for measured quantities, supplier responses, scope clarifications and the commercial release point.
Dotplan operational sample
BOQ and supplier comparison
Bill of quantities
Drawing reference: sample set / current revision recorded
Rates remain client-controlled
Scroll table to review
| Item | Description | Quantity | Supplier A | Supplier B | Review |
|---|---|---|---|---|---|
| C-01 | Wall lining | 126 m² | Quoted | Quoted | Compare |
| C-02 | Acoustic insulation | 92 m² | Quoted | Clarification | Clarify |
| J-04 | Custom counter | 1 item | Excluded | Quoted | Review |
| D-02 | Door hardware set | 4 sets | Included | Quoted | Included |
- When it is used
- When a drawing package needs to become a traceable BOQ, RFQ or quotation input.
- Information that goes in
- Current drawing set and confirmed revision
- Scope, measurement rules and output template
- Approved supplier list or pricing inputs
- What Dotplan prepares and manages
- Measured quantities and marked-up references
- BOQ, RFQ and supplier-response comparison
- Inclusions, exclusions and open clarifications
- What the client reviews or approves
- Final rates, margins, supplier selection and tender or quotation release.
- What gets handed over
- A review-ready BOQ or quotation input with source references, supplier position, clarifications and release checkpoint.
04 / Drafting sample
Controlled drawing revision
A drawing issue record that brings the current base file, review comments, revision history and issue status together.
Dotplan operational sample
Controlled drawing revision
Issue register
- Base file
- Current set confirmed
- Revision
- B — for review
- Comments
- Three recorded
- Issue status
- Not released
- When it is used
- When design comments need to be incorporated into a clearly identified drawing revision.
- Information that goes in
- Confirmed brief and current base files
- Drawing standards and design direction
- Marked review comments and issue requirements
- What Dotplan prepares and manages
- Updated drawing information and revision notes
- Comment and coordination record
- Revision register and package status
- What the client reviews or approves
- Design direction, compliance decisions and final professional or certifying release where required.
- What gets handed over
- The controlled drawing revision, issue register, incorporated comments and clearly identified approval status.
Before and after drawing viewer
Review the drawing change, not just the final sheet.
Switch between the illustrative base, recorded review mark-up and controlled revision to see where client review remains visible.
Drawing comparison
Follow a controlled illustrative revision
Ready when the work is
Bring the project that needs support.
Start with a defined requirement and agree the information, review points and deliverables before work begins.