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Construction use cases

Start with the problem holding the project back.

Explore common project situations, the work Dotplan can handle and the decisions that remain with your team.

Discuss a Project Requirement
01

Site needs materials urgently

Problem

A site request needs to move quickly, but product details, supplier options and authority still need to be confirmed.

What Dotplan handles

  • Capture the request and required-by date
  • Source suitable supplier options
  • Follow up pricing and availability
  • Prepare the purchasing information

What the client approves

  • Supplier selection
  • Price and major substitutions
  • Purchase release outside agreed authority

How the Workspace tracks it

  • Request owner and status
  • Supplier responses
  • Approval record
  • Delivery follow-up

Deliverable / outcome

A documented request, approved purchasing path and visible delivery status.

02

Supplier follow-up is taking project management time

Problem

Product sourcing, RFQs and delivery chasing are consuming time needed for project decisions and stakeholder co-ordination.

What Dotplan handles

  • Issue and follow up supplier enquiries
  • Record responses and clarifications
  • Prepare comparison information
  • Chase confirmed delivery actions

What the client approves

  • Commercial selection
  • Final rates and supplier appointment
  • Changes to scope or specification

How the Workspace tracks it

  • RFQ status
  • Outstanding clarifications
  • Decision checkpoints
  • Next supplier action

Deliverable / outcome

A structured supplier comparison and follow-up record ready for project decisions.

03

Tender workload suddenly increases

Problem

Several tenders or packages need attention at once, creating a temporary estimating and quotation backlog.

What Dotplan handles

  • Confirm the drawing and specification set
  • Prepare take-offs and BOQ information
  • Co-ordinate RFQ follow-up
  • Structure quotation inputs

What the client approves

  • Tender strategy
  • Commercial assumptions
  • Final rates, margins and submission

How the Workspace tracks it

  • Package ownership
  • Drawing revision
  • Supplier response status
  • Commercial review point

Deliverable / outcome

A co-ordinated estimating package prepared for the client’s commercial review.

04

Project actions and RFIs are falling behind

Problem

Open actions, RFIs and follow-ups are spread across conversations and registers, making ownership and escalation harder to see.

What Dotplan handles

  • Maintain the working action register
  • Follow up assigned responses
  • Record supporting information
  • Escalate overdue or blocked items

What the client approves

  • Contractual responses
  • Programme and commercial decisions
  • Professional or design approvals

How the Workspace tracks it

  • Owner and due date
  • Current status
  • Response evidence
  • Escalation history

Deliverable / outcome

An updated project action and RFI record with clear owners and decision points.

05

Drawing revisions are creating a production backlog

Problem

Comments, base files and issue requirements need to be organised before a controlled drawing revision can move forward.

What Dotplan handles

  • Confirm current base files and comments
  • Prepare the drawing revision
  • Record changes and issue status
  • Co-ordinate review comments

What the client approves

  • Design direction
  • Professional and compliance decisions
  • Final drawing issue

How the Workspace tracks it

  • Current revision
  • Review comments
  • Approval status
  • Issued deliverable record

Deliverable / outcome

A controlled drawing revision package prepared for review and authorised issue.

Ready when the work is

Bring the request your team needs help carrying.

We will define the practical scope, client decision points and reporting path before delivery begins.

Discuss a project